Charter Bus Prices in Alexandria
Our 24/7 reservations team makes it simple to secure affordable charter bus pricing on rentals in Alexandria and beyond! We personalize every bus rental plan to fit your specific headcount, itinerary, and amenity needs—which means no two trips will cost the same. You can always call our team at 571-582-4150 to receive an instant quote tailored to your next group trip or use our online quote tool. It only takes minutes, and once you have your estimate, we can lock in your Alexandria bus rental within minutes.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Alexandria?
The cost of a charter bus in Alexandria typically ranges from $1,495 to $4,675+ depending on several factors including passenger count, mileage, number of days, and time of year. You may also see prices charged by the hour ($185–$425+ per hour), per day ($2,100–$6,000+ per day), or per mile ($8.50–$13.00+ per mile) depending on the details of your trip. Minibuses (18–25 passengers) generally cost less than full-size 56-passenger motorcoaches, but exact rates depend on availability and trip specifics.
To get an accurate price for your Alexandria bus rental, call our team anytime at 571-582-4150 with your itinerary and passenger count. We’ll give you an instant quote with no hidden fees so you know exactly what you’ll pay before you book.
What Factors Influence Charter Bus Pricing in Alexandria?
Several factors influence the cost of renting a charter bus in Alexandria:
- Passenger Count: Larger buses cost more but reduce the price per person. Smaller groups can save by using minibuses.
- Trip Duration: Multi-day trips incur higher costs due to additional driver hours and potential hotel expenses. Single-day trips are less expensive.
- Mileage: Longer trips increase the total cost. Local trips within Alexandria are cheaper than out-of-town destinations like Richmond or Virginia Beach.
- Seasonality: Demand peaks during spring and summer due to weddings, school events, and tourism. Off-season rentals may be discounted.
- Vehicle Type: Full-size 56-passenger buses are more expensive than 18-, 20-, or 25-passenger minibuses. However, the per-seat cost is lower on larger vehicles.
- Itinerary Details: Complex itineraries with multiple stops or tight schedules may affect pricing.
- Additional Expenses: Tolls, parking fees, and driver hotel accommodations (for overnight trips) are typically not included in the base price.
Sample Trip Pricing Examples
To help you budget for your next event, here are six real-world examples of recent charter bus rentals in Alexandria with estimated pricing. Please note that these are sample quotes and your actual cost may vary based on current availability and exact trip details. For the most accurate pricing, contact Alexandria Coach Bus Service with your specific itinerary.
Example #1
A technology company in Old Town Alexandria booked a 25-passenger minibus for a week-long corporate training session at the Gaylord National Resort ∓ Convention Center in National Harbor. The shuttle ran twice daily across the Woodrow Wilson Bridge, covering approximately 16 miles round-trip each day. The total cost for five days was $6,800, including tolls and parking fees at the resort. This breaks down to $272 per person for the entire week, or $54.40 per person per day.
Because their trip would last for multiple days, they were charged by the day rather than by the hour. Groups taking longer trips will often be quoted per day or per mile instead of per hour.
Example #2
A bride and groom needed transportation for their 100 wedding guests between the ceremony at St. Mary’s Catholic Church in Old Town and the reception at River Farm on the George Washington Parkway. They rented two 56-passenger charter buses for six hours to run continuous loops between venues and local hotels. The final price was $4,500, which came out to $45 per guest.
Example #3
An Alexandria middle school organized a field trip to the Virginia State Capitol in Richmond. They required one 56-passenger bus for a full-day excursion, departing at 7 a.m. and returning by 5 p.m. The driver covered 220 miles round-trip. The school paid $3,200 for the day, which included the driver’s gratuity but not the parking fee at the Capitol. With a full bus, the cost per student was $57.14.
Example #4
A local youth soccer team qualified for a weekend tournament in Virginia Beach. They booked a 25-passenger minibus to transport players, coaches, and equipment. The trip spanned three days with a total distance of 400 miles. The rental cost was $5,100, plus the team covered two nights of hotel accommodation for the driver. Divided among 20 passengers, each person paid $255 for round-trip transportation.
Example #5
A consulting firm planned a two-day retreat for 30 employees at Skyland Resort in Shenandoah National Park. They rented a 56-passenger charter bus to allow extra space for luggage and comfort. The package rate for the two-day charter was $4,800, excluding lodging and meals. The firm appreciated having a single point of contact and a fixed price for budgeting purposes. The per-employee cost was $160 per day.
Example #6
A national nonprofit hosted a conference in Alexandria and arranged airport transfers for attendees flying into Reagan National Airport (DCA). They scheduled an 18-passenger minibus to make multiple trips between the airport and the host hotel in Carlyle. The service operated for four hours on arrival day and four hours on departure day. The total bill was $2,400, which the organization offset by charging a small transportation fee to attendees.
These examples demonstrate the range of pricing scenarios you might encounter when booking a charter bus in Alexandria. Local shuttles and short transfers are generally more affordable, while long-distance and multi-day trips require a larger budget. Splitting the cost among all passengers significantly reduces the individual expense and makes charter bus travel a cost-effective option for groups of any size.
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